Raise an online Recruitment Request – HR Helpdesk
A HR Helpdesk recruitment request must be raised when you are ready to recruit. A final evaluated Job Description and Person Specification (on the new template) should be attached a long with your advert text. The role will need to have an evaluation date or have recently been evaluated by the HR team and must have been approved by SLT or your executive Head of Service before raising an online recruitment request. If these things have not happened we cannot move forward with your recruitment request.
What to include in the Online Recruitment Request Form
Complete the ‘Recruitment Request’ ensuring the role, team, projects, about you, further info (including closing date, interview date, contact for manager, DBS check (if required) or politically restricted (if specified) and how to apply fields are completed. If any of this information is missing it will delay your role being advertised. Advert template.
A ‘Happy to talk flexible working’ strapline was agreed by SLT to accompany all adverts unless there is a relevant reason why this cannot be offered (reasons are likely to be due to the service having a particular shift / rota or business hours that must be covered by the role).
If you do not wish to use the strapline, please indicate your reason on your online form (in the free text box). As this is monitored within our recruitment statistics.
Hybrid Working Policy
If your role/service can offer hybrid working we will include the following working in your advert:
We’re less about you driving to work and more about driving down our carbon footprint (meeting our pledge to be carbon neutral by 2030).
Our hybrid working policy offers many employees the opportunity to work from home up to three days at week should they wish (pro rata for part time working).
In support of our people and our Climate Change Strategy, we welcome hybrid working and are happy to talk flexible working too, where appropriate to the role.
For further information about writing a recruitment advert see the links below:
Unless stipulated otherwise standard text will be used in the following fields; About us, for you, we offer, how to apply.
Submit the completed online ‘Recruitment Request’ (ensuring that the approval date is included from a SLT member) with the final Job Description and Person Specification and advert text.
If approval is not included there will be a delay in advertising your role.
We aim to advertise your role within 72 hours of receiving the correctly completed online ‘Recruitment Request’
Where to Advertise
Internal Advertising
All roles MUST be advertised internally on Molly for a minimum of 1 week.
External Advertising
External advertising should be considered where:
The post is unlikely to be filled through internal recruitment alone (i.e. you are not aware of staff within MVDC who hold the necessary skills or qualifications for the role) or;
It is appropriate to consider external and internal applications to ensure the best candidate pool for the role.
Where external advertising is used a minimum 2 week advertising period is recommended to ensure external applicants have time to search, view and respond.
Additional advertising routes may also include:
Automatic External Advertising
All externally advertised jobs will automatically be posted on our careers website and Molly only.
As of 1 June 2020 jobs will no longer be free to post on Jobsgopublic or Surrey Jobs. If you would like to post your job here, we will be able to get you a quote to do so and the charge will come from the recruiting mangers budget code. the cost is £600+VAT per advert on an individual basis.
Free Advertising/Social Media
We also recommend that you post your job on Indeed (Free), LinkedIn (Free), and all social media associated with the Council (FaceBook page, Insta page, LinkedIn page) to give maximum promotion to all potential applicants and their friends, colleagues and family who may share it with them.
Specialist Paid Advertising
If your role is in a specialist function you may also want quotes for paid advertising, please specify this on the form. If you are a member of a recognised body such as the RTPI or RICS you can get significant discounts on advertising with your membership number.
Recruitment Agencies
We do not use recruitment agencies for permanent recruitment, unless the role has been advertised at least twice using all of the above advertising methods and has been deemed ‘hard to fill’. Before approaching an agency, please talk to HR as there are a number of fees (some of them hidden) that should be negotiated and agreed prior to engaging with an agency.
If following two rounds of advertising you have been unsuccessful in recruiting to your vacancy, there are other attraction methods available that you may wish to consider. These include:
Finders fee
Market supplement
Speak to the HR Recruitment Officer for further information and additional support with ‘hard to fill’ vacancies.