To start your candidate’s on boarding process you will need to log them on the HR Servicedesk found on Molly/At Work/HR&ICT Servicedesk (use the HR section). This will also notify ICT and a number of other departments that you have a starter. Guidance can be found here.
| Onboarding Action (Prior to start date) | Responsible for | Timescale |
| Log your starter on the HR Servicedesk (this will also notify ICT) | Recruiting Manager | N/A |
| Conditional Offer LetterReference details and consent obtain | HR Admin | Within 72 hours of case raised |
| Reference requests including continuous service sent to referees (if applicable) | HR Admin | ASAP |
| Pre placement medical questionnaire (PMQ) | HR Admin | Within 72 hours of case raised |
| DBS check if required | Recruiting Manager | Before confirming start date |
| References sent to manager for approval | Recruiting Manager | N/A |
| Confirmation of background checking completion sent to recruiting manager | HR Admin | N/A |
| Start date request sent to manager | HR Admin | N/A |
| Confirm start date with candidate and update the Servicedesk case | Recruiting Manager | ASAP |
| Send new starter forms to candidate | HR Admin | Within 72 hours of start date confirmation |
| Raise contract and approve | HR Admin | 5 working days |
| Receipt of forms from candidate | HR Admin | Before start date |
| Confirmation of first day details / car registration request details (parking) | Recruiting Manager | Before start date |
| eLearning and online induction set up | HR Admin | Before start date |
| ICT set up / Laptop order / Desk set up | Recruiting Manager | 2 weeks before start date |
| Post Start Date Action | Responsible for | Timescale |
| Online / Digital Right to work check / proof of address (Face to face will resume from 5 April 2022) | Recruiting Manager | First day |
| Qualification checks if applicable | HR Admin | First day |
| Laptop collection / ICT equipment form | HR Admin | First day |
| Pass photo | HR Admin / Property | First day |
| Set up Learning pool / online induction | HR Admin | First day |
| DSE | Ellie Miles H&S | First day |
| Managers new starter checklist | Recruiting Manager | First day / First week |
| H&S checklist | Recruiting Manager | First day |
| iTrent login / password generation | Payroll Admin | Up to 3 weeks |