The Recruitment Request form must be completed and returned to HR Admin , along with a final evaluated Job Description and Person Specification, before an advert can be placed.
What to include in the Recruitment Request Form
Complete the ‘Recruitment Request Form’ ensuring the role, team, projects, about you, further info (including closing date, interview date, contact for manager, DBS check (if required) or politically restricted (if specified) and how to apply fields are completed. Please ensure it is clear that it is a fixed term contract role and give the length of contract to be advertised. If any of this information is missing it will delay your role being advertised.
A ‘Happy to talk flexible working’ strapline was agreed by SLT to accompany all adverts unless there is a relevant reason why this cannot be offered (reasons are likely to be due to the service having a particular shift / rota or business hours that must be covered by the role)
If you do not wish to use the strapline, please indicate your reason on the form. As this is monitored within our recruitment statistics.
For further information about writing a recruitment advert see the links below:
Unless stipulated otherwise standard text will be used in the following fields; About us, for you, we offer, how to apply.
Submit the completed ‘Recruitment Request Form’ (making sure approval is included from a BMT budget holder / SLT member) and final Job Description and Person Specification to HR Admin.
If approval is not included there will be a delay in advertising your role.
We aim to advertise your role within 72 hours of receiving the correctly completed ‘Recruitment Request Form’.
Where to Advertise
Internal Advertising
All roles MUST be advertised internally on Molly for a minimum of 1 week.
External Advertising
External advertising should be considered where:
The post is unlikely to be filled through internal recruitment alone (i.e. you are not aware of staff within MVDC who hold the necessary skills or qualifications for the role) or;
It is appropriate to consider external and internal applications to ensure the best candidate pool for the role.
Where external advertising is used a minimum 2 week advertising period is recommended to ensure external applicants have time to search, view and respond.
Additional advertising routes may also include:
Automatic External Advertising
All externally advertised jobs will automatically be posted on our careers website and Molly only.
Free Advertising / Social Media
We also recommend that you post your job on Indeed (Free), LinkedIn (Free), and all social media associated with the Council (Facebook page, Insta page, LinkedIn page) to give maximum promotion to all potential applicants and their friends, colleagues and family who may share it with them.
As of 1 June 2020 jobs will no longer be free to post on Jobsgopublic or Surrey Jobs. If you would like to post your job here, we will be able to get you a quote to do so and the charge will come from the recruiting mangers budget code. It is likely to be £500-£600 per advert on an individual basis.
Specialist Paid Advertising
If your role is in a specialist function you may also want quotes for paid advertising, please specify this on the form. If you are a member of a recognised body such as the RTPI or RICS you can get significant discounts on advertising with your membership number.
Recruitment Agencies
We do not use recruitment agencies for permanent recruitment, unless the role has been advertised at least twice using all of the above advertising methods and has been deemed ‘hard to fill’. Before approaching an agency, please talk to HR as there are a number of fees (some of them hidden) that should be negotiated and agreed prior to engaging with an agency.
If following two rounds of advertising you have been unsuccessful in recruiting to your vacancy, there are other attraction methods available that you may wish to consider. These include:
Finders fee
Market supplement
Speak to the HR Recruitment Officer for further information and additional support with ‘hard to fill’ vacancies.