We are not currently providing petty cash.
If you have agreed out of pocket expenses to claim, you can use a Payment Voucher.
Process for Payment Vouchers during Lockdown
- In order to receive payments via our Accounts system, you will first need to be set up as a “supplier” on the accounts system if you are not already. Whoever is responsible for e-series admin in your team should know how to do this or be able to tell you if you are already set up.
- Once you are set up as a supplier, payment can be made to your account in the following way:
- Complete a payment voucher – some of these numbered forms should be held within your department if not there is an electronic version available. Please contact Accounts for this if required.
- Your e-series administrator will need to raise a purchase order for the amount on e-series – this will go to the budget holder who will authorise it.
- The PO and GRN number need to be put onto the completed payment voucher and then sent to purchaseorders@molevalley.gov.uk
We are in the process of reviewing our systems to make claiming expenses without using cash easier and will let you know if different arrangements become available.