To start your candidate’s on boarding process you will need to log them on the HR Servicedesk found on Molly/At Work/HR&ICT Servicedesk (use the HR section). This will also notify ICT and a number of other departments that you have a starter. Guidance can be found here.
| Onboarding Action (Prior to start date) | Responsible for | Timescale |
| Log your starter on the HR Servicedesk | Recruiting Manager | N/A |
| Conditional Offer Letter / Reference details and consent | HR Admin | Within 72 hours of case raised |
| Reference requests including continuous service sent to referees (if applicable) | HR Admin | ASAP |
| Pre placement medical questionnaire (PMQ) | HR Admin | Within 72 hours of case raised |
| DBS check if required | Recruiting Manager | Before confirming start date |
| References sent to manager for approval | Recruiting Manager | N/A |
| Confirmation of background checking completion sent to recruiting manager | HR Admin | N/A |
| Start date request sent to manager | HR Admin | N/A |
| Confirm start date with candidate and update the Servicedesk case (this will notify ICT) (HR require 5 days prior to start date for set and ICT require 10 days for set up) | Recruiting Manager | ASAP |
| Raise contract and approve | HR Admin | ASAP |
| Send new starter forms and contract to candidate by DocuSign | HR Admin | 5 working days |
| Receipt of forms from candidate by DocuSign | HR Admin | Before start date |
| Confirmation of first day details/car registration request details (parking) | Recruiting Manager | Before start date |
| Go1 eLearning set up | HR Admin | Before start date |
| ICT set up/Laptop order/Desk set up – (through the HR Service Desk) | Recruiting Manager | At least 10 days before start date |
| Post Start Date Action | Responsible for | Timescale |
| Online/Digital Right to work check/proof of address | Recruiting Manager | Before or on First day |
| Qualification checks if applicable | Recruiting Manager | Before or on First day |
| Laptop collection/ICT equipment form ICT Service Desk ext 3888 ICT Service Desk portal ICT for support ICT Knowledgebase | Recruiting Manager | First day |
| Pass photo | Property | First day |
| Complete Go1 mandatory eLearning | Employee | First day |
| DSE | Employee/Ellie Miles H&S | First day |
| Managers new starter checklist/H&S checklist | Recruiting Manager | First day (some tasks in the first week) |
| Meet and greet your new starter | Recruiting Manager | First day |
| iTrent login/password generation | Payroll Admin | Up to 3 weeks |