Please make a note of the following arrangements with regard to the payment of suppliers/contractors and the raising of debtor request invoices over the Financial Year End and Easter Period.
Week commencing 27th March 2023
Creditor run – Integra year-end roll-over into the new financial year is scheduled for Monday 3rd April therefore this run will be the last one that invoices dated prior to 1st April 2023 will be automatically posted back into 2022-23. After this date an outstanding liability (accrual) will have to be raised if the expenditure needs to be posted back to 2022-23. If you need any guidance on this please contact your Finance Business Partners.
Debtor requests – Requests for raising Sales Invoices must be sent to sales.ledger@molevalley.gov.uk by midday Wednesday 29th March 2023 to be raised in financial year 2022-23.
Integra Eseries will be unavailable for year-end processing on 3rd and 4th April 2023
Week Commencing 3rd April 2023 (Good Friday Week)
Creditor run – this will be held as normal on 5th April 2023 and payments will be in creditor bank accounts on 11th April.
Debtor requests – Please note that the week’s debtor invoice run will be on Thursday 6th April.
Week Commencing 10th April 2023 (Easter Monday Week)
The creditor run will be processed on Wednesday 12th April. All invoices that are GRN’d and payment vouchers received at close of day on Tuesday 11th will be passed for payment in this run (note supplier credit terms will be applied). BACS payments will be received in customers’ accounts on Friday 14th April.
All Debtor requests received by lunchtime on Wednesday 12th Aprilwill be raised by Friday 14th April.
Week Commencing 17th April 2023
Creditor run – normal arrangements
Debtor requests – normal arrangements
Please note that supplier/contractor credit terms will be applied to all invoice payments
Accruals Requests
Please send requests for accruals to your Finance Business Partner for the following situations:
Manual Creditors (accrued expenditure) – Where you receive a supplier invoice in April 2023 or later relating to the 2022/23 financial year. Where a major contract / project still has works outstanding and the certification have not been raised or finalised, a best estimate of the work outstanding to date will be required.
Manual Debtors (accrued income) – Where you request a sales invoice in April 2023 or later relating to the 2022/23 financial year.
Receipts in advance – Where you receive payment in March 2023 or earlier for a service you provide in the 2023/24 financial year.
Payments in advance – Where you make payment in March 2023 or earlier for goods or services you receive in the 2023/24 financial year.
The de-minimis for accruals is £10,000. If in doubt, or where a service covers more than one financial year, please talk to your Finance Business Partner. All accrual requests should be received by Finance by Wednesday 19th April 2023. Please ensure that supporting paperwork/workings for the accrual or prepayment is provided when the accruals request is sent.
Other Actions Required
Inventories – ensure your stocktake is completed at close of play on Friday 31st March 2023 and forms returned to the Financial Services inbox.
Financial.Services@molevalley.gov.uk
Purchase orders – old purchase orders, where no further invoices are expected, should be cancelled or force-order completed before the year-end.
Grants – please provide information and supporting documentation for all grants received in 2022/23 to your Finance Business Partner
Capital Salaries – Your Finance Business Partner will be asking for details of time spent on Capital Projects.
Capital works – please provide details to your Finance Business Partner of any Capital Works that were incomplete at year-end, for proposed approval within the Outturn report. Any carry forward requests relating to minor works will require consideration and permission by Cabinet.