Please find below instructions for how to activate a setting on Office 365s ‘online’ Outlook and the ‘off-line’ versions of Outlook currently supported (2010 and 2016).
Outlook 2010 / 2016 (off-line):
- Click ‘File’
- Click ‘Manage Rules & Alerts’
- Click ‘New Rule’
- In the ‘Step 1: Select a template’ box, under Start from a Blank Rule, click ‘Apply rule on messages I send’ and then click ‘Next’
- Click ‘Next’ again
- A confirmation dialogue box appears. If you click ‘Yes’, the rule that you are creating is applied to all messages that you send
- In the ‘Step 1: Selection action(s) list, select the ‘defer delivery by a number of minutes’ check box
- In the ‘Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a ‘number of’ and enter the number of minutes for which you want the message to be held before it is sent
- Click ‘OK’ and then click ‘Next’
- Select the check boxes for any exemptions that you want
- Click ‘Next’
- In the ‘Step 1: Specify a name for this rule’ box, type a name for the rule
- Select the ‘Turn on this rule’ check box
- Click ‘Finish’
- Now every time you send an email you will see it in you ‘Outbox’. To stop sending it, go into you Outbox and click on the email
Office 365:
- In Office 365’s Outlook, click on Settings (found in the top right of the screen – the icon shaped like a cog)
- In the search bar, type ‘undo send’
- Click on the first search result, which will be ‘Undo Send’
- Click in the box marked ‘Let me cancel messages I’ve sent for:
- Choose 30 seconds from the drop down options
- Click ‘Save’
- Close ‘Options’
- Test the function now works by sending yourself an email
- Having pressed ‘Send’, you will see a box in the top right of the screen will appear, showing a progress bar
- If you click ‘Cancel Send’, the email will no longer leave your sent items